Terms and Conditions

Terms And Conditions For Payment Of School Fees

1. Placement Fee

When application is made to enrol new pupils, we shall give parents written confirmation of acceptance of the pupil. This acceptance will only take effect on receipt of the required Placement Fee. This is a non-refundable fee.

2. Accounts

Accounts for School Fees, Art, Music and any other charges, are payable quarterly in advance and are invoiced in the preceding term.
Kindly note, that due to the prohibitive cost of postage, statements will either be sent via email or be sent home with pupils during the last week of term unless special instructions have been received by the Account’s office.
If for any reason you do not receive an account, please contact the Account’s Office, telephone 021 797 5459, within the first three days of the term between the hours of 08h00 and 16h00. Please inform the Account’s office of any change of address for accounts or discontinuation of music, etc. this information will be passed on to other school departments.

3. Payments

3.1 School Fees being paid quarterly are payable in advance i.e. within the first fourteen days of the school term.

3.2 Fees may be paid in equal monthly instalments starting in December and ending in November, so that all Fees are fully paid before the end of each term.

3.3 Fees are payable by bank stop-order, internet transfer or cheque.
Cheques are to be made payable to: SPRINGFIELD CONVENT SCHOOL
Payments should be mailed to: P.O. Box 18139, Wynberg, 7824

3.4 CASH PAYMENTS - In the interests of security, this office does NOT ACCEPT CASH PAYMENTS.
We ask that parents who wish to make cash payments do so at any FNB branch. Account details are reflected on all school statements. Deposit slips may be collected from this office or written up at the bank using the details
printed on your account. Please ensure that your daughter’s reference number appears on our bank  statement.We also ask that a copy of the deposit slip is either faxed to us at 021 797 8776 or forwarded to the
accounts office via our administrative offices.

3.5 Post-dated cheques are acceptable provided the POST-DATING IS POINTED OUT TO US at the time the cheque is given to us. If not, the bank charge for early deposit of post-dated cheques will be debited to your account.

3.6 We wish to point out to parents that it is their responsibility to ensure that any payment given to their children is delivered timeously to the Account’s Office. We cannot make allowances for fee payments which are forgotten in blazer pockets or suitcases.

4. Discount For Annual Fees

In order to qualify for a discount the total annual fees, including all extras, must be paid in advance i.e. within 14 days of the start of the first term. The discount of 5% is applied to school fees only and not to other fees/charges.

5. Snr School Art/Computer Studies

An additional fee is charged when Art , Computer Studies or Computer Application Technology is taken as a subject.

6. Non-Payment

6.1 In terms of School Policy, where fees are outstanding, school reports will be withheld and parents will be requested to keep pupils at home until payment is made. However, we realise that financial problems do arise from time to time. If this should happen, please contact the Financial Manager and inform her of the position.

6.2 Accounts that are continually ignored are handed over to our lawyers for collection.

6.3 Cheques that are returned by the bank must be rectified immediately by the debtor, failing which the matter will be handed over to our lawyers. We reserve the right to refuse personal cheques from defaulters, and will accept only bank guaranteed cheques in payment of School Fees. Any bank charges incurred by Springfield will be recovered from debtors.

6.4 Extras such as Music , Sport, Choir etc cannot be continued if fees are not paid promptly, as the first priority must be the payment of School Fees.

7. Withdrawal Of Pupil

We require a full term's notice in writing, before the discontinuation of extra subjects or the withdrawal of children from the school. Failure to do so will involve payment of a full term's fees in lieu of notice.
THIS IS IN ACCORDANCE WITH SCHOOL POLICY AND WILL NOT BE WAIVED UNDER ANY CIRCUMSTANCES.

Should you have any further queries regarding fees, please contact the Account’s Office
at 021 797 5459 or Fax 021 797 8776 between 08h00 and 16h00.

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